So they put you in charge of organizing this summer’s Company BBQ did they?
We know you’re not an event planner by trade, so we’d like to offer 3 important things to consider as you pull it all together:
- Location: company property = company liability. Consider hosting at an off-site location but be mindful of the weather. Is the location covered? Is this a rain or shine event? Do you have to splurge for a tent? In any case, give directions to all guests and ensure signage is clear and visible when guests arrive so they know exactly where to go.
- Refreshments: you can never have too much. Whether you’re serving alcohol or not, do not skimp on the beverages. While alcohol is a nice-to-serve vs. a need-to-serve, ensure that is clear on the invitation to employees. Furthermore, consider foregoing the liability of serving alcohol and make it a BYOB for those that must indulge in a day-time beverage.
- Food: we strongly encourage you to splurge for a caterer vs. potluck. If cost is an issue, notify employees that instead of making everyone bring a dish, you will be collecting $15-$20 towards hiring a caterer. The employees will thank you, the food will be better and no one has to clean up!
Signage, entertainment, games, giveaways … there’s lots more that goes into planning the company BBQ and perhaps next year you collect $25 per person to cover the cost of a planner as well 😉
Good luck and have fun!